Essay on Documentation: Flowchart and Business Documentation Student

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BTEC LEVEL 2 BUSINESS Which document? Unit 10: Using Business Documentation

Student name: Kamila Voronkova
Tutor name: Antonio Ferragamo
Date issued: 25th September 2014
Submission date: 9th October 2014

Introduction

For this assignment the following task will be to advise an entrepreneur who is setting up a new business on the purposes and types of written business communications.

Task 1
Type of document
Main purpose
Main features
Letter
This used to communicate with people outside a business. It can be formal or informal.
It is slower than email. Provides a constant written record.
Memo
Written shot or informative letter to share important information within an
Organization or business called a memo.
Provides important information to staff.
Email
It is a quick way of communicating by the internet.
Company can communicate with customers or staff.
Report
A spoken or written account of an event or investigation.

Notice
It is written formal information and notification about a fact. Provides information to many people.
It’s a very easy to read.
Agenda
A list of items of business to be considered and discussed at a meeting.
Agenda tells what is going to be discussed on the meeting, where and when it will happen.
Minutes of meeting
This is formal record of what has been discussed at a meeting. There are free different methods of taking minutes: Summary minutes, Verbatim minutes and Action minutes.
Company would use minutes of meeting to record what was said in the meeting. They can use minutes to look back and check after the meeting. It can be sent to people who couldn’t make the meeting.
Purchase
To buy a product or service

Includes details of goods, number required, price and delivery method
Invoices
This is a list of a goods sent or service provided, that how need to be paid.
Company would use it an invoice to request payment from a customer.
Organization chart
This is a diagram that shows the structure of an organization.
Company might use it to represent
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