Proposal For Brooklyn High School Class Of 1990 Reunion

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PARTYPLACE Event Planning
200 Eastern Parkway, Brooklyn, NY 11238; Tel: 212-555-5000; www.partyplace.biz
Proposal for Brooklyn High School Class of 1990 Reunion
Date of Event:
October 12, 2013
Location of Event:
The Franklin Club
Grand Ballroom
250 Franklin Avenue
Coney Island, NY 11208
Primary Contacts:
Jeanne Albertson
Laurie Velez
Rachel Heller
Scope of Work:
Party Place Event Planners can provide facility management, entertainment, food and beverage service, parking, and guest management for Brooklyn High School Class 1990 Reunion.
Details of Event Project:
Research class list for current addresses create invitation list $550
Print invitations and follow-up cards $1,400
Create Web site for event (can be used for all future class events) $3,750
Compile and manage e-mail list and send weekly messages $1,500
Design and print name tags $625
Manage registration forms and deposits $250
Manage financial obligations to vendors $300
Purchase room decorations (balloons, banners, flowers) $2,250
Set up ballroom day of event $500
Full service food and beverage cocktail hour for 100 guests $2,500
Open bar for five hours during event 100 guests $3,500
DJ entertainment with dance floor for five hours $1,100
Cleanup and garbage disposal $375
Valet parking $500
Total estimated event cost: $18,600
Payment schedule:
5 equal payments of $3,720
First payment is due upon acceptance of this agreement; three payments are due on dates to be specified by the Party Place Event Planners upon acceptance of this agreement (approximately every two months after commencement of agreement); and final payment is due in the form of a certified check seven days prior to the event.
Agreement:
Any alteration or deviation from the above specifications involving additional costs will be

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