Senior Administrative Assistant offering ten years professional support; ability to develop and maintain internal and external professional relationships, proactive with flexibility of changing needs, whatever it takes to get the job done, excellent follow-up skills, thorough and advanced organizational skills.
Ariba 8.2, gXRS Expense Reporting
Microsoft Office Suite
CTO
ELMO supply order system
Multi-line telephone, scan, copy fax
Professional Experience
Real Estate Property Manager
Self Employed May 2001 - present
Book Keeping; Microsoft Excel.
Collect rent from four tenants monthly.
Bank Deposits for rent monthly.
Pay water bills every quarter, pay township taxes.
Advertise apartments when vacant for future occupancy, show apartment, conduct background check on all prospective tenants, review lease agreement with prospective tenants.
Conduct walk through before tenant vacates apartment, made note of maintenance, deducted from monthly security deposit if needed.
Negotiate maintenance and landscaping when needed, plumbing, roofing, painting, seasonal maintenance landscaping and snow removal.
Senior Administrative Assistant
Kelly Services Feb. 2009 – Dec. 2009/Mar. 2007 – Aug. 2007; May 2001 – Dec. 2002
Johnson & Johnson Consumer Products; Skillman, NJ, Merck & Co.; Rahway NJ, East Brunswick, NJ
Supported the following: Information Technology Consumer Products Manager and team, Baby and Beauty Global Business and team, Director of Eastern Sales and team, Regulatory Affairs.
Maintain complex calendars with the ability to prioritize and reorganize quickly for changing demands.
Schedule meetings on site and off; negotiate contracts for space, coordinate reservations.
Travel arrangements; international and domestic, air, hotel, transportation, prepare itineraries.
Expense reporting; created and maintained spread sheets.
Manage and coordinate the on boarding of new employees.
Coordinate three departments’ request for Purchase Orders through creation of requisitions through Ariba 8.2, maintained and created supplier data base, answered questions related to process via telephone or e-mail correspondence, followed up until Purchase Order was complete.
Maintain supply product room, took inventory and requested restock through ELMO when needed.
Executed training project; prepared training material, copied, bound and shipped books on a limited deadline.
Sort and distribute mail, prepare packages for shipping FedEx and UPS systems, copy, scan, and fax.
Meet and greet visitors, answer telephone calls directed to appropriate person.
Senior Administrative Assistant: Merrill Lynch; Somerset, NJ Dec. 1997 – May 2001
Supported the following: Executive Director and Vice President of Institutional Investments
