System Use In An Organization

SYSTEM USES IN AN ORGANIZATION

Information Systems Usage in Organizations
CIS/207

SYSTEM USES IN AN ORGANIZATION

In the past, managers usually did not have a convenient way to analyze and develop a good understanding of a lot of data, or a better way to compile data from diverse sources to get reports out fast enough. These limitations make it hard to monitor and manage performance. A few ways to combat these problems are through visualization (viz) technologies—primarily, business dashboards, enterprise mashups, interactive reporting tools, and visualization apps for mobiles. These tools pull data from business intelligence (BI) systems, data warehouses, and other internal and external data stores then display them in meaningful graphics. Now end-users can do things themselves that previously required a team of IT developers and months of effort to accomplish, so by making connectivity accessible to tech-savvy people this would naturally increase productivity. With visualization tools, workers can better prepare and respond to unanticipated events and make more effective decisions in complex, dynamic situations. One problem was how to convey the company’s performance, risk position, and opportunities to executives in a concise and trusted way and at low cost. The solution—uses a data visualization app for mobile devices, which is also called a mobile BI app.

SYSTEM USES IN AN ORGANIZATION

Providing Data Visualization on Tablets Cut Costs

Reporting systems delivers data on financial, risk, and loan performance as graphical or visual displays to senior executives on their iPads. The shift to tablets and the mobile visualization system began as a necessary cost-cutting move. With the strain of the economic recession, and share holders demanding results and to save profits, contributed to forcing organizations to cut costs wherever possible. In November 2010, most organizations began to replace many of their company executive’s laptops with newer technology like Apple iPads, starting with the chief financial officer (CFO), controllers, and network managers.

How Costs Were Cut

Tablet computers today are now very inexpensive, they cost less than $700 each, which is at least 50 percent less than the cost of good notebooks that American organizations First had deployed. And a tablet’s $25 monthly service fee is 40 percent less than broadband service plans for laptops. How Speed Was Improved, the reporting process was done by e-mailing PDFs of spreadsheets to managers. Spreadsheets were dense, general ledger-style text and line items. It was taking executives too long to make sense of the financial data presented to
SYSTEM USES IN AN ORGANIZATION

them this way. This process also caused delays and confusion because of multiple versions of the reports. Managers wasted time trying to verify that they had the latest version of the financials. The three projected benefits of this plan were:
1. Revenues, risks, costs, and geographic trends would be more easily understood.
2. Management would have a better understanding of the credit union’s financial health.
3. Better and faster decisions would improve performance.

Overall, the data visualization system would provide a way to manage internal controls and risk. Managers would appreciate the user experience because visualization app takes advantage of

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