Project Tracking Number: HAR6321 Date:12 January 2013
Project Justification (Problem or Opportunity Addressed): The Wedding and Things Catering Company(WTCC) is the best in the state at any catering event to include large weddings too small celebrations. The wedding for Ashley Winters and Darius Harrison will be hosted by Weddings and Things and will accommodate 200 guests. This includes booking, seating, and providing all food and drinks. The start date will be 15 January 2013 with an end date of 2 March 2013. The proposed budget for this event will be $65,000. All possible options have been discussed and The wedding and Things Catering Company has been chosen for the following reasons:
- This company has been recommended by The Wedding Registry Magazine
- Continuous show of professionalism and pride in work and showmanship
Overview of Deliverables (high-level, broad-brush only — provide any details in appendices):
The WTCC will provide excellent service during the wedding and reception for the Harrison family. Additionally, the WTCC will be responsible for coordination efforts of all vendors as well as the set up and break down of the reception hall. The Project Management Plan includes a Work Breakdown Structure and timeline for the achievement of everything they are responsible for.(each with significant improvements and/or additional capabilities). This approach is designed to provide an immediate benefit to the Harrisons and demonstrate robust core functionalities which will be seen at all times during their employment.
The deliverables include the following:
Wedding ceremony including location rental, the officiate, the organist, decorations, programs and aisle runners
Wedding reception including site rental, equipment rental, decorations, servers, food and beverages, guest book, party favors, music, and wedding cake Photography and videography including the engagement and wedding portrait, wedding proofs, wedding prints, and videotape.
Flowers for the wedding site, the reception site, the bride, the groom and the bridal party
Wedding invitations and stationary including the invitations, announcements and thank you notes
Wedding transportation
Marriage license
Wedding night hotel accommodations for the bride and groom
On site wedding coordinator for ceremony and reception
Specific Project Objectives and Success Criteria (schedule, cost, quality):
The success of this project will be determined by the following criteria:
1) Initial plans reviewed and agreed upon by the Stake Holders.
2) All timelines followed and deadlines met.
3) Minimum disruption in the execution of all plans
4) Project executed within/under budget
5) Desired results delivered to client
The success of this project will be monitored by ongoing status meetings as necessary.
Primary Stakeholders and Roles (including a broad statement of the roles and responsibilities of all customers, sponsors, contributors, reviewers, managers, sign-off authorities, project managers, etc.):
Name Role Responsibility
John M. Handel Project Sponsor Monitors project/Advisor
