Cyp 3.5 1.3

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1.1 Explain the importance of confirming the purpose of the text and intended audience
You need to confirm the purpose of the text and intended audience so you can use the right tone i.e. is the document for a formal or informal audience, whether the audience are internal or external so you know if you can use acronyms or technical terminology.
1.2 Describe the problems that may occur in transcribing notes written by others
You may have trouble reading their handwriting. They may use technical terms that you do not understand, so therefore, you would be unaware if you are using the correct tone. There may be numerical and/or statistical data as well as text so you will need to know how the originator would like this information displayed.
1.3 Explain the consequences of;
a. Incorrect spelling …show more content…
Spell check should also not be solely relied upon as the word maybe spelt right but have an alternative meaning to what you are trying to say ie personnel and personal, both these words are spelt correctly but the meaning is not the same.

b. Incorrect punctuation.

Incorrect punctuation can cause unclear or misleading communication. The misuse of a comma in the wrong place for example could change the whole meaning of a sentence as could the use of an apostrophe. Some of the common errors are words such as he’s (he is) and his (belonging to him. It can also create a poor first impression, especially if you are jobseeker as a potential employer may see you as lacking English skills if you were to submit an application form with poor grammar.

c. Incorrect
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