Unit 5 Business Meetings Essay

Submitted By Eddy-Cooper
Words: 3803
Pages: 16
Open Document
Learning Objectives
 Chairing a meeting
 Asking for and giving opinions or suggestions
 Agreeing or disagreeing
 Writing a meeting agendas and taking minutes

◆ Warm-up Practice
◆ Listening Task
◆ Speaking Task
◆ Reading Task
◆ Writing Task
◆ Follow-up Practice

We need to discuss some questions about what we are going to learn in this unit. Sure, that’ll help us understand better about what we are asked to do.

1. Business Meetings
To make a good meeting which brings people together, facilitates decision making, and assists people in taking responsibility, an agenda comes first. An agenda helps structure the meeting and keep track of what is being discussed. After a meeting, minutes, which are the agreed record of discussion and decision made, are usually required to record permanently the proceedings of a meeting, as well as to provide a basis for action.

2.Read the following tips for meetings
Tips for Successful Meetings
a) Know the goal of the meeting.
b) Pick an appropriate time.
c) Set an agenda.
d) Review the agenda before starting the meeting.
e) Set a time limit for the meeting so people can plan accordingly.
f) Stay focused on one topic, so that there are no side conversations. g) Record resolution on any items discussed
h) Solicit comments from all members.
i) At the end of the meeting, summarize the decisions that have been made.
j) End the meeting on time. Never let a meeting run long. Again, stick to your original plan.

3. Discuss the following questions:
1) Which do you think are the five most important tips? Why?
2) Which of the tips do you disagree with? Why?
3) Can you add more tips as advice for holding meetings?
4) Why do we have meetings?
5) Discuss in pairs or groups whether you like meetings. Why or why not?

Ten Secrets of Super Successful
Meeting Planners

1.
2.
3.
4.
5.
6.
7.
8.
9.
10.

Planning and organizing
Taking care of details
Practicing smart marketing
Being a team player
Knowing how to manage time
Negotiating skillfully
Applying a positive attitude
Evaluating results
Being a perpetual learner
Keeping a sense of humor

TIPS FOR LEADING EFFECTIVE BUSINESS MEETINGS
1. Decide whether you really need to call a meeting. Can the issue be resolved by an individual or a conference call?
2. Determine who needs to attend. Try keeping the number of attendees small, as large meetings get unwieldy. Suggest that people attend only the parts of the meeting that involve them. This way you can keep the discussion more focused.
3. Set definite starting and stopping times.
4. Prepare an agenda. Explain the goal of the meeting; if there are many goals, decide which ones command priority, and make this clear.
5. Circulate the agenda in advance to allow attendees to prepare.
6. Assemble visual aids such as charts, handouts or slides.

TIPS FOR LEADING EFFECTIVE BUSINESS MEETINGS
7. Start off the meeting with straightforward, easily resolved issues before heading into thornier ones. 8. Allocate a specific amount of time for each issue. Move through issues, allowing for discussion but discouraging digression or repetition. Use a timer to help monitor the time. 9.Postpone discussion until the end of the meeting if debate on an issue runs overtime. Make sure to cover the other issues on the agenda. 10.Follow up: Circulate copies of the minutes after the meeting to remind everyone of conclusions and action plans.

TIPS FOR LEADING EFFECTIVE BUSINESS MEETINGS
11. Schedule a meeting before lunch, at the end of the day, or immediately before another one to prevent it from becoming too long. 12.Keeping the meeting positive. Try having a 5-minute recognition period where people are given a chance to show recognition to co-workers who have done a good job or worked extra hard on a project.
13. Stand-up meetings. If you are meeting to discuss just a few items or issues, have a stand-up meeting! Participants are more likely to keep on task and reach a consensus on their feet than in a
Show More

Related Documents: Unit 5 Business Meetings Essay

business administration Essay

V2L Learner Tracking Sheet Principles in Business Administration Level 2 Awarding body: Lifetime Awarding Unit 1: Principles of personal responsibilities and working in a business environment Unit Title Type of contact i.e. assessment, observation, review, underpinning knowledge, feedback (evidence in learner file) Date completed Time spent on Course Running total of time spent Session Number Objectives Page and Criteria Rights and responsibilities at…

Words 1241 - Pages 5

Stacy Dugdale Unit 2 Pass Essay examples

Dugdale Tutor Name: Joanne Child Course code: F309/M021 Programme: Principles of Business and Administration Programme start date: 16/02/2015 Expected end date: 31/07/2015 Time spent with learner on this occasion: 1:15 Cumulative time spent with this learner: 3:20 Unit 2: Principles of providing administrative services Assessment Type: Assessment of evidence Status: Unit 2 Achieved Currently on target: Yes Unit 3 due to be resubmitted before: 24/04/2015 Hi Stacy Section 1 – Understand how…

Words 894 - Pages 4

Essay Corporate Finance and Review Practice Problems

STILLMAN COLLEGE BUS 433-M Business Finance Spring 2014 Instructor: Emmanuel Chijioke, Ph.D, JD Meeting Days: MWF Room: Snedecor Auditorium Academic Rank: Prof. of Bus., Finance, and Law. Class time: 1 P.M. MWF Office Phone# 205 366-8936 Office Hours: 10:30 – 12 Noon on MW, 9 – 12 Noon TTH and by appointment e-mail: echijioke@stillman.edu Prerequisites: ACC 231, ACC232, BUS 233 or BUS 234 with grade of C or better. Required Textbook: Foundations of Financial Management…

Words 833 - Pages 4

Essay about Pets & More

Sterling Business College Unit Code: BSBINN601A Unit name: Manage organizational change Assessment A Pets & More 1 Index 1. Summary of business……………………………………….…….Page 3. 2. 7s or SWOT analysis………………………………………….……Pages 3, 4 and 5. 3. PEST analysis………………………………………………………….Page 5. 4. Summary of meeting discussion…………………………….Page 5. 5. Changes identified and prioritized………………………...Page 6. 6. Experts/Specialists to be consulted…………………..……Page 6. 2 I. Summary of the Business…

Words 866 - Pages 4

Essay on Assignment 2 Brief UNIT 2 ASS 2 march

Faculty: Business and IT Exeter College BTEC Assignment Brief Course Title BTEC Level 3 National Extended Diploma in Business Assignment Title Assignment 2 Unit Number and Title Unit 2 – Business Resources Hand out date – 27th February 2015 9am Hand in date 13th March 2015 4.30pm Lecturer Brian Evans Scenario/Vocational Context: You have been working as a Junior Financial Advisor and your supervisor, Trevor Beddington, is absolutely delighted with the support you provide…

Words 1325 - Pages 6

Bill French Essay

set for the meeting this afternoon. I’ve put together a set of break-even statements that should really make people sit up and take notice – and I think they’ll be able to understand them, too.” After a brief conversation, French concluded the call and turned to his charts for one last checkout before the meeting. French had been hired six months earlier as a staff accountant. He was directly responsible to Davidson and had been doing routine types of analytical work. French was a business school graduate…

Words 2572 - Pages 11

Assignment 11 MBA 572 Essay

Success Factors 2 3.0 Project Approach 3 3.1 Planned Approach 3 4.0 Roles and Responsibilities 3 5.0 Communications Strategy 5 6.0 Acceptance of Project Charter 5 1.0 General Information 1.1 Contact Information Project Manager: Ugochukwu Nkwocha Product Line Lead: Process Lead: Business Lead: 1.2 Revision History Rev # Requested By Revised By Date Description 1.0 Business 16-Jun-09 Document creation. 2.0 Project Overview 2.1 Project Charter Purpose The project charter is primarily concerned…

Words 1528 - Pages 7

Unit 4 Assignment 4 Essay

Assignment title Business Communication (4 of 4) Assessor Rahela Begum, Clive Beech, Prem Waatess Date issued Final deadline Duration (approx) Qualification suite covered BTEC Extended Diploma in Business Level 3 BTEC Subsidiary Diploma in Business Level 3 Units covered Unit 4: Business Communication Learning aims covered Learning aim 4: Task 1 Part a (Electronic methods) 1) From the list below produce a table and choose three methods of electronic methods that…

Words 471 - Pages 2

Assignment 1 Essay

1.a) Quality planning – Identifying both internal and external customers and their needs, then meeting or exceeding their needs. Quality assurance – A set of activities making sure that quality standards are met. Quality control and improvement – A set of activities making sure quality requirements are met and continuously improved. b) 2. SIPOC Diagram – It is a tool used to identify all relevant elements of a process improvement project. A high-level process map consisting of supplies, input, process…

Words 453 - Pages 2

Smes in India Essay

100% 100% 100% 100% YEAR: 2011-12 10 5. 40 40 100% 6. 01 01 100% * Subjects in Annexure I & III. 2. Revenue Earning Statement S.No. Activity 1. 2. Revenue from Workshop Specialized Training Programmes (CAD/CAM) Seminar Fees NSIC Regn. /GSPP PD Accounts Others (EDP/ESDP/MDP Fees etc.) SVDP Total: Target 2,50,000/------Revenue Earned 2,10,391/1,75000/28,200/3,24,500/10,87,250/3,34,150/2,18,000/-* 23,77,491/- 3. 4. 5. 6. 7. 3 3. Special Programmes: Sl. No…

Words 6664 - Pages 27