Health and Social Essay

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Unit 3: communication with children and adults
At fairylands nursery school they follow a confidentiality policy in order to keep everyone’s information safe, And to respect the privacy of children and their parents/carers, while ensuring that they access high quality early years care and education in their setting. Their aim is to make sure all parents and children can talk to the teacher and know their information is safe.
Some of the records which are not personal are kept in the class room. These include observations of children in the setting, samples of their work, summary developmental reports and records of achievements; these are kept in a class room so the child or the Childs parents and staff can access the information.
Personal records including registration and admission forma, signed constants, and correspondence concerning the child or family is kept safe in a locked room or computer. Reports or minutes from meetings concerning the child from other agencies, an ongoing record of relevant contact with parents, and observations by staff on any confidential mater involving the child, such as developmental concerns or child protection matters is also kept safe away from any one who do not need to know. This personal information is stored in a lockable or suitable safe place. Staff will not discuss personal information given by parents with other members of staff, except where it affects planning for the Childs needs. Staff induction includes an awareness of the importance of confidentiality in the role of the key person.
If a parent or carer wants to access their child’s personal record they must * Write a letter to the setting leader * The setting leader will send a written acknowledgment * The setting commits to providing access within 14 days- although this may be extended. * The setting leaders prepare the file for overviewing * All third parties are written to, stating that a request for disclosure has been received and asking for their permission to disclose to person requesting it. A copy of these letters is retained on the file. * Third parties include all family members who may be referred to in the records * When all the consents/refusals to disclose have been recived these are attached to copy of the request letter * The setting leaders go through the file and remove any information which a third party has refused consent to disclose. This is best done with a thick black marker, to score through
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